Document Controller - Morocco - Fluent French Spoken and Written

My clients are a major international consultancy with huge projects right across the globe. They are currently looking to recruit experienced Document Controllers for one of their prestigeous projects in Morocco. The project is the construction of a major resort in Morocco which includes, hotels, appartments, villas and leisure facilities.

Responsibilities

- Recommends appropriate software tools and packages as required to maintain integrity of documents , in line with processes and required results as stated by hiring manager.
- Administration of an electronic document management solution with thousands of documents as required.
- Maintaining and updating document controls logs and records to ensure they are current and accurate.
- Tracking approval status.
- Maintaining, filing and organizing all relevant documents in a professional and logical manner.
- Effective , up-to-the-minute tracking of locations of / users of documents at any given time via the use of appropriate software files and logs and implementation of relevant processes.
- Rigorous implementation of quality and document controls processes and monitoring of their results. Provides adequate feedback on existing processes and recommendations for better outcomes.
- Assistance of CAD manager during document submission process in all aspects of document controls and assembly ( such as : printing , copies , quality checks , tracking of submission status )
- Co-ordination with QC manager to ensure all MEP design documentation meets or exceeds standards.
- Co-ordination with other offices from a document controls standpoint for activities such as : scanning documents, uploading and emailing documents , tracking of document flow.

Skills Required::Requirements

Experience and qualifications

8 + Years of Work experience as a document controller.
- Experience in the administration of electronic document management systems.
- Experience in the database design programming and setup of electronic document management solutions is a plus.
- College or University degree in a related field
- Experience in use of Autocad software
- Ability to utilize multiple word-processing and database applications including MS Office applications Word, Excel, power point,Visio,Access, as well as Adobe Acrobat, etc.

Skills, Knowledge and personal strengths.

- Strong time management skills – task prioritization , goal setting, advance planning of workload and anticipation of project requirements.
- Functional Knowledge : Good understanding of electronic document management and document management procedures in general.
- Good administrative skills : consistently updates records, able to keep documents in correct locations , organized .
- Self motivated : is able to initiate tasks and follow up with team members to achieve results.
- Process-oriented : has the ability and discipline to rigorously execute / implement relevant document control policies and procedures , and verify that current processes are delivering the required results on an ongoing basis.
- Follow-up with relevant staff to ensure their document control requirements are being met .
- Detail-oriented , accurate in execution of quality assurance work aspects.
- Effective communicator.
- Strong team player , effective at communicating and coordinating processes with others in the organization, regardless of seniority or level in the organization.

Reference: CareerStructure/jgdcm15